PRIVACY POLICY

Privacy policy

Forum Engineering Inc. (the "Company") considers each engineer as property following the words "A company is its people." Aiming at technical human resource services of value to both client companies and workers, the Company, as a company which operates specified worker dispatching business, general worker dispatching business and staffing business having engineers in various technological fields such as machinery, electricity, electronics, telecommunications and chemistry, acknowledges the importance of protection of personal information, will comply with the Act on the Protection of Personal Information and other related laws, rules and regulations, and try to protect personal information.

1.Acquisition, Use and Provision of Personal Information

The Company will acquire personal information by lawful and fair means to the extent necessary to conduct its business.
The Company will identify the purpose of use of personal information, and acquire, use and provide it within the scope necessary for achieving such purpose of use.
The Company will not acquire, use and provide personal information beyond the scope of such identified purpose of use.
The Company will take necessary measures for preventing use outside the purpose.
The Company will not provide a third party with personal information without in advance obtaining the relevant individual's consent to do so unless otherwise stipulated by laws, rules or regulations.

2.Compliance of Laws, Rules and Regulations

The Company will comply with laws and regulations, national guidelines and other rules with regard to handling of personal information.

3.Secure Management of Personal Information

The Company will maintain the accuracy of personal information and manage the same securely.
The Company will take preventive measures such as countermeasures against unauthorized access and countermeasures against computer viruses to prevent or correct leakage, loss, or damage of personal information.
The Company will appoint the "Personal Information Protection Manager" and manage personal information properly.
The Company will provide training to its officers and employees and other related parties with regard to protection and proper way of management of personal information to ensure proper handling of personal information in its daily business.
When the Company entrusts personal information to others, the Company will conduct impartial investigation, conclude a necessary contract, and take other necessary measures pursuant to laws and regulations.

4.Complaint and Consultation

The Company will sincerely and promptly respond to complaints and consultations from clients with regard to the Company's protection of personal information. For such complaints or consultations, please contact the "Personal Information Related Client Support Contact" described below.

5.Establishment and Continuous Improvement of Personal Information Protection Management System

In order to carry out this privacy policy, the Company will establish, implement, maintain, and continuously improve the personal information protection management system (including this privacy policy, the "Personal Information Handling Basic Regulations," and other rules and regulations).

IP

Privacy Mark

Forum Engineering Inc. is a "Privacy Mark" licensed operator.

The Company obtained a "Privacy Mark" considering proper management and protection of personal information to be social responsibility. In the future, the Company will work on protection and management of personal information as a Privacy Mark accredited operator, as a company which develops technical human resource services of value to both client companies and workers.

Establishment: April 1, 2005
Latest Revision: October 1, 2018
Tsutomu Sato, President
Forum Engineering Inc.

◆Personal Information Related Client Support Contact

The following contact responds to inquiries related to personal information only. Please refrain from asking questions that are not related to personal information.
Forum Engineering Inc.
Email : privacy@forumeng.co.jp
Fax : 03-5401-5536
<Person in Charge of Handling of Personal Information>
Personal Information Protection Manager: Executive Officer,Human Resources and General Affairs Manager

◆Authorized Personal Information Protection Organization Where the Company Belongs and Its Contact Information

Japan Institute for Promotion of Digital Economy and Community (JIPDEC)
Personal Information Protection Consultation Service Office Tel:03-5776-1379 / 0120-700-779
106-0032 Roppongi First Building 12F 1-9-9 Roppongi, Minato-ku, Tokyo
* Please note that the above contact is NOT for inquiries related to the Company's products or services.
* When you deem the Company's management of personal information to be inappropriate, it is requested that you first submit your complaint to the Company. However, when you are not satisfied with the Company's response, you can submit such complaint to the above-described "Authorized Personal Information Protection Organization."

Handling of Personal Information

The Company publicizes the following content pursuant to JISQ15001:2006 Requirements 3.4.2.5 and 3.4.4.3:

[Purpose of Use in Cases Where Personal Information is Acquired through Means Other Than in Writing from the Relevant Individual]

Type of Personal Information Purpose of Use Disclosure Category
Information with regard to recruitment applicants obtained from Hello Work, job information websites and staffing agencies.
  • Screening and recruitment decision.
  • Employment procedures after recruitment.
  • Answering to inquiries.
Non-disclosure.

[Purpose of Use of Personal Information Subject to Disclosure]

Name of Business Type of Personal Information Purpose of Use
1.Recruitment business Personal information with regard to those who wish to enter the Company.
  • Screening and recruitment decision
  • Employment procedures after recruitment.
  • Answering to inquiries.
2.Management of users of the Company's services Personal information on our employment and career change support service.
  • Implementation of appropriate outplacement services.
  • Request for cooperation for questionnaires aimed at improvement of services.
  • In order to guide our service by electronic data, e-mail magazine, postal etc.
  • Use as statistical process data.
  • Answering to inquiries.
3.Management of employees (including those who retired) Personal information with regard to officers and employees.
  • Introduction of persons internally.
  • Personnel and labor management.
  • Payroll management.
  • Health management.
  • Certification of working conditions.
  • Confirmation of conditions of dispatched workers at dispatched companies (clients).
  • Sending and provision of materials with regard to benefits package and education system, and other purposes similar thereto.
  • Procedures to enter the dormitory.
  • Insurance agency business.
  • Business communications.
4.Client management Personal information with regard to clients.
  • Personal authentication for using the Company's web services.
  • Automatic display of registration information on the Company's web screens.
  • Introduction of human resources.
  • Information provision to clients' persons in charge.
  • Proposals and other information provision with regard to services handled by the Company.
  • Answering to inquiries.
5.Other
  • Shooting and recording with a security camera for the purpose of prevention of crimes.
  • Other use based on legitimate grounds such as based on laws, rules or regulations.

[Request for Disclosure, etc.]

For request for notice of the purpose of use, disclosure, correction/addition/deletion of content, suspension of use, erasing, or suspension of provision to a third party, of personal information, please contact the "Personal Information Related Client Support Contact" described below.

◆Personal Information Related Client Support Contact

The following contact responds to inquiries related to personal information only. Please refrain from asking questions that are not related to personal information.
Forum Engineering Inc.
Email : privacy@forumeng.co.jp
Fax : 03-5401-5536
<Person in Charge of Handling of Personal Information>
Personal Information Protection Manager: Executive Officer,Human Resources and General Affairs Manager

◆Authorized Personal Information Protection Organization Where the Company Belongs and Its Contact Information

Japan Institute for Promotion of Digital Economy and Community (JIPDEC)
Personal Information Protection Consultation Service Office Tel:03-5776-1379 / 0120-700-779
106-0032 Roppongi First Building 12F 1-9-9 Roppongi, Minato-ku, Tokyo
* Please note that the above contact is NOT for inquiries related to the Company's products or services.
* When you deem the Company's management of personal information to be inappropriate, it is requested that you first submit your complaint to the Company. However, when you are not satisfied with the Company's response, you can submit such complaint to the above-described "Authorized Personal Information Protection Organization."

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